Board Coordinator

It starts with YES!
 

At Optus, we have an ambitious goal to be Australia’s most loved everyday brand.
 

Operating in a technically complex, dynamic and heavily regulated industry, Optus Secretariat is recruiting a part-time Company Secretariat Assistant to support the Assistant General Counsel, Corporate and Secretariat (AGC) in providing company secretariat services to the Optus Group of companies, including its principal operating entity.
 

We are seeking a 2 - 3 day a week board coordinator! Key to success in this role will be skills in managing multiple active matters, meticulous attention to detail, excellent communication and stakeholder management skills and ability to coordinate tasks, set priorities and work independently.
 

Your day in the life at Optus
 

• Preparing agendas and matters arising papers for Board and Committee meetings.
• Review Board and Committee papers to ensure quality of papers and consistency with Optus’ internal delegations' framework.
• Plan, co-ordinate and arrange Board and Committee meetings.
• Taking quality minutes, and following up on matters arising from meetings.
• Managing company secretarial software access rights and privileges, and distributing papers.
• Assisting with improvements in Company Secretariat processes, including precedents and templates.

Your skills to pay the bills
 

• Proven experience in Company Secretariat practices
• Excellent written and verbal communication skills
• Meticulous attention to detail
• Effective communication and stakeholder management skills
• Understanding of the role of a Company Secretary
• Ability to coordinate tasks, set priorities and operate independently.

Perks we love at Optus
 

• 3 days in the office, 2 days remote – with flexible hours to suit!
• Inclusive paid parental leave, up to 14 weeks for the primary care giver
• All Optus employees have access to resources, webinars and support via the ‘Parents at Work portal’
• Own your own growth by accessing an extensive online and facilitator led learning catalogue – even earn a MBA micro-credential via OptusU (University)
• Connect at work through one of our employee-led volunteer groups: Culture Connect, Elevate Women, Disability Network, Express Yourself (LGBTQIA+), United Veterans and Yarn Network
• Vibrant campus life, variety of facilities including restaurants, cafes, gymnasium, GP, and post office
• Two easy travel options to Sydney Campus: Optus bus from Sydney CBD (20min travel time) and Macquarie University Metro Station (every 6-8 minutes); morning and afternoon!

Keen to see what it’s really like to work at Optus? Search #OptusLife on LinkedIn to go behind the scenes!

At Optus, we are strengthened by others and that means valuing diversity and saying ‘yes’ to embracing individual differences. We are committed to ensuring that our application process provides an equal employment opportunity to all job seekers, including individuals from diverse gender, cultural and linguistic backgrounds, individuals with a disability, individuals identifying as being part of the LGBTQIA+ community, individuals who may have served in the armed forces or who identify as Aboriginal and/or Torres Strait Islander. If you require any adjustments or accessibility support to participate fairly and equitably in the recruitment process, please email AccessibleRecruitment@optus.com.au along with your preferred method of contact and we will be in touch.

For more information on Diversity, Inclusion & Belonging at Optus, please visit https://www.optus.com.au/about/inclusion-diversity.