Board Governance Officer

It starts with YES!  

 Optus is an Australian telecommunications company, delivering more than 11 million services to our customers every day across mobile, broadband, and digital solutions.  

The Board Coordinator will support the Optus Group Company Secretary and Deputy General Counsel and Head of Governance in delivering company secretariat services across the Optus Group of companies, operating within a complex, fast‑moving and highly regulated environment. Sitting within the Optus Compliance, Legal and Privacy business unit, the role works closely with an exciting and dynamic Co Sec team.

Success in this role requires strong organisational capability, exceptional attention to detail, and effective communication and stakeholder management skills. Candidates will need prior experience in a company secretariat team in a large corporate, alongside a proactive approach, the ability to independently manage priorities and a strong sense of ownership.

What you'll be doing:

• Plan, coordinate and support all Board and Committee meetings, including scheduling, preparing agendas and board packs, and ensuring meetings run smoothly.
• manage follow‑up actions, ensuring matters arising are tracked and completed.
• Maintain corporate records, registers, filings and company secretarial systems, including managing software access, distributing papers and ensuring data integrity.
• Enhance Company Secretariat processes and tools, including assisting in developing templates, improving workflows and identifying and addressing operational gaps.
• Support Board and Committee governance, including planning training and development for members and facilitating effective engagement with Singtel’s Secretariat team.
• Manage Secretariat communications and respond to emerging issues, handling correspondence with agility and applying Optus’ administrative processes and authorities.

What makes you perfect for the role?

• 8+ years’ experience working in a Company Secretariat role, in a large corporate environment.
• Exceptional written and verbal communication, alongside strong stakeholder management and influencing capability.
• Outstanding organisational skills, including the ability to prioritise, coordinate multiple tasks and work independently.
• High attention to detail and strong work ethic, with a commitment to accuracy, productivity and owning tasks through to completion.
• Proactive, self‑motivated and adaptable, with the ability to manage competing priorities, handle conflict and operate effectively both autonomously and in a team.
• Strong interpersonal skills, demonstrating approachability, trust‑building and a sound understanding of Company Secretariat responsibilities.

Optus is a place where we let you do you. We offer a range of benefits including:

• Competitive remuneration and employee discounts. Make life easier (and more affordable) with $80 monthly credit and 25% off Optus products and unique shopping discounts with our retail partners.
• Flexible working arrangements with opportunities to work three days in the office, two days remote or home.
• Competitive leave policies, including additional 'Connected’ days to focus on culture, family, health, community, or whatever’s important to you.
• We support growing families with inclusive, carer-neutral paid Parental Leave of up to 16 weeks.
• Direct your own development and build future-ready skills with Optus U’s industry-focused micro-credentials, developed with La Trobe and Macquarie Universities.
• Build meaningful connections through employee-led networks and diversity initiatives including Culture Connect, Elevate Women, Disability Network and Express Yourself (LGBTQIA+).
• Put your wellbeing first with free access to counselling and support services, 24/7 — in-person, by phone, SMS, or video.

At Optus, we are strengthened by others and that means valuing diversity and saying ‘yes’ to embracing individual differences. We are committed to ensuring that our application process provides an equal employment opportunity to all job seekers, including individuals from diverse gender, cultural and linguistic backgrounds, individuals with a disability, individuals identifying as being part of the LGBTQIA+ community, individuals who may have served in the armed forces or who identify as Aboriginal and/or Torres Strait Islander. We also want to do our best to make our recruitment process inclusive.

If you require any adjustments or accessibility support to participate fairly and equitably in the recruitment process, please email AccessibleRecruitment@optus.com.au or call 1800 309 170. We're here to help. When you contact us, please advise your preferred method of contact and we will be in touch within 48 hours.

For more information on Diversity, Inclusion & Belonging at Optus, please visit https://www.optus.com.au/about/inclusion-diversity.