Executive Assistant

NCS is a leading AI Tech Services company. With a 15,000-strong team across the Asia Pacific, NCS scales its platforms and capabilities to provide clients with greater agility and AI expertise across a range of Industries. Embracing a strong ecosystem of global partners, NCS transforms technology services delivery combining AI with digital resilience to drive real business impact. NCS is a subsidiary of the Singtel Group.

What will you do?

Calendar and Schedule Management

• Manage executive’s calendar and schedules, including scheduling meetings, appointments, and business travel arrangements.
• Ensure the executive is briefed on the daily schedule.

Communication and Coordination

• Coordinate and prioritise incoming requests and communications, including emails, phone calls/messages, and mail.
• Screen and direct phone calls and visitors to appropriate parties.
• Act as a liaison between the C-Suite Leader and internal/external stakeholders, maintaining professionalism and confidentiality

Meeting and Event Support

• Assist with meeting coordination and logistics, including room bookings, catering arrangements, agenda preparation, and ushering guests.
• Prepare and organise documents, presentations, and reports for meetings and presentations.
• Organise and support board meetings, executive meetings, and leadership offsites

Expense and Financial Management

• File expense reports for reimbursement and manage the executive’s petty cash fund.

Confidentiality and Information Handling

• Maintain confidentiality and handle sensitive information with discretion and professionalism.

Administrative Support

• Perform other secretarial and administrative duties as assigned (e.g., photocopying, mailing, arranging logistics for visitors, coordinating conference calls).