Share this Job

Legal Administrative Assistant (6 months)

Date: 29-Nov-2022

Location: Singapore, Singapore

Company: Singtel Group

NCS is a leading technology services firm with presence in Asia Pacific and partners with governments and enterprises to advance communities through technology. Combining the experience and expertise of its 10,000-strong team across 61 specialisations, NCS provides differentiated and end-to-end technology services to clients with its NEXT capabilities of digital, cloud, platforms as well as core offerings in application, infrastructure, engineering and cyber security. NCS also believes in building a strong partner eco-system with leading technology players, research institutions and start-ups to support open innovation and co-creation. For more information, visit ncs.co. 

 

We are committed to a safe and healthy environment for our employees & customers and will require all prospective employees to be fully vaccinated.


Responsibilities:

  • Organizing and maintaining project documents in paper or electronic form into internal filing system 
  • Organizing, scanning and warehousing project documents
  • Track project documents and records of project documents
  • Retrieval of documents from/for counsel and internal clients
  • Assign, keep track of policy Deviation Papers and agreements
  • Proofreading and reformat of documents to ensure accuracy
  • Assist legal team in developing presentation materials for trainings sessions or board meetings
  • Manage standardized legal templates  
  • Processing and keeping track of invoices 
  • Monitor and manage incoming requests for legal support, assign requests and maintain the records of requests
  • Support corporate secretarial matters such as routing documents for signature and distribution.
  • Organization of meetings, including Board meetings, and training 
  • Arranging IT support for meetings and liaison with internal IT team to set up IT amenities and resolve IT issues for team members
  • Record and follow up on Intellectual Property applications
  • Provide general administration and other tasks needed to support the legal team
  • Collection of mails


The ideal candidate should possess:

  • Degree or Diploma holder
  • Highly organized 
  • Possess high level of integrity and discretion in handling confidential information
  • Keen attention to detail and ability to multi-task
  • Able to communicate and liaise with colleagues and external parties 
  • Able to work independently
  • Strong time management 
  • Possess can-do attitude 
  • Have a positive and energetic attitude