Executive Assistant

It starts with YES!

In this Executive Assistant role, you will be responsible for providing high-level administrative support to the Vice President, Digital Channels and Customer Success Strategy (DC&CSS). Your primary focus will be managing the complex schedule of the Vice President and ensuring the smooth operation of team activities and deliverables. This is a unique opportunity to work independently and as part of a collaborative team in a fast-paced environment.

Your day in the life as an Executive Assistant at Optus:

• Senior leadership team and divisional operating rhythm, including meetings, agendas and actions
• Diary management: booking meeting rooms and managing schedules
• Email management: efficiently managing emails within agreed parameters
• Meeting preparation: agenda development, presentation creation, catering, and materials coordination
• Action item monitoring: tracking action items from meetings, ensuring follow-ups and deadlines are met
• Travel Management: booking flights, accommodation, and conference-related activities
• Expense Management: coordinating expense claims and ensuring compliance with policies

Key Responsibilities:

• Supporting SLT: scheduling appointments, liaising with other Executive Assistants, preparing documentation for meetings
• Email: managing and gathering information for meetings, workshops, and events
• Travel and Conferences: arranging travel and accommodation, ensuring compliance with policies.
• Expenses: coordinating expense claims and ensuring accuracy
• General: building relationships, producing high-quality documents and presentations, attending meetings, assisting in event planning, and maintaining compliance

Your skills to pay the bills:

• Highly developed interpersonal skills, both written and oral communication
• Discretion and confidentiality
• Ability to multitask and meet tight deadlines
• Strong technical computer literacy
• Strong problem-solving skills

Perks we love at Optus

• 3 days in the office, 2 days remote – with flexible hours to suit!
• Inclusive paid parental leave, up to 14 weeks for the primary care giver
• All Optus employees have access to resources, webinars and support via the ‘Parents at Work portal’
• Own your own growth by accessing an extensive online and facilitator led learning catalogue – even earn a MBA micro-credential via OptusU (University)
• Connect at work through one of our employee-led volunteer groups: Culture Connect, Elevate Women, Disability Network, Express Yourself (LGBTQIA+), United Veterans and Yarn Network
• Vibrant campus life, variety of facilities including restaurants, cafes, gymnasium, GP, and post office
• Two easy travel options to Sydney Campus: Optus bus from Sydney CBD (20min travel time) and Macquarie University Metro Station (every 6-8 minutes); morning and afternoon!

Keen to see what it’s really like to work at Optus? Search #OptusLife on LinkedIn to go behind the scenes!

At Optus, we are strengthened by others and that means valuing diversity and saying ‘yes’ to embracing individual differences. We are committed to ensuring that our application process provides an equal employment opportunity to all job seekers, including individuals from diverse gender, cultural and linguistic backgrounds, individuals with a disability, individuals identifying as being part of the LGBTQIA+ community, individuals who may have served in the armed forces or who identify as Aboriginal and/or Torres Strait Islander. If you require any adjustments or accessibility support to participate fairly and equitably in the recruitment process, please email AccessibleRecruitment@optus.com.au along with your preferred method of contact and we will be in touch.

For more information on Diversity, Inclusion & Belonging at Optus, please visit https://www.optus.com.au/about/inclusion-diversity.