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Senior Sales Support & Admin Executive

Date: 11-Sep-2022

Location: Singapore, Singapore

Company: Singtel Group

At Singtel, we believe in the strength of a vibrant, diverse and inclusive workforce where backgrounds, perspectives and life experiences of our people help us innovate and create strong connections with our customers. We strive to ensure all our people practices are non-discriminatory and provide a fair, performance-based work culture that is diverse, inclusive and collaborative. 

Join us and experience what it’s like to be with an Employer of Choice*. Together, let’s create a brighter digital future for all. *Awarded at the HR Fest Awards 2020.

 

What will your typical day look like?

 

Office Administration

  • Provide and responsible for full spectrum of administrative support for various teams with staff/vendor contractors 
  • Provide seating/facilities support (eg copier) for office
  • Support new hire onboarding and ensure all Singtel properties are returned and accounted for once a staff leaves Singtel
  • Track, monitor and ensure stationery, office supply for office use, including ordering paper and drinking water
  • Management of email distribution lists 
  • Track laptops for staff regularly, liaising with Central PC team
  • Spot Awards: Prepare certification and issue to staff concern

 Management Support

  • Secretariat for Management, schedule regular meetings, booking of conference rooms and liaise with other parties (internal or external including vendors) involved in the meetings
  • Administer paperwork for Management who applies for:
    • VISA, air ticket, business trip approval, liaise with Travel Desk on flight arrangements/accommodation and any other logistics
    • Follow through with reimbursement of travel claims
  • Administer criteria/eligibility/term & condition for purchase of hand phone, etc 
  • Ensure confidentiality in all matters dealt with

 

Administration Support

  • Validate and raise SO/SE to vendors for services rendered 
  • Validate and raise SO/SE to vendors for hardware / software maintenance 
  • Validate and raise PO/GRS for license purchase / renew 
  • Track payment status and ensure timely payment to vendor
  • Familiar with SAP reports and transactions
  • Raise vendor creation request whenever contracting with new vendors
  • Ensure and process transfer of assets as and when there is staff movement/re-structure/re-organisation
  • Maintain laptop list / ownership of staff
  • Maintain assets tracking list and involve in assets sighting exercise
  • Carried out and followed through the asset condemnation process
  • Organise mini sales events
  • Any other admin work assigned from time to time

 

 

Is this you?

  • Diploma / Degree in equivalent discipline
  • Able to work independently under fast pace stress,
  • Able to multitask and problem solving skills 
  • Good communication and interpersonal skills 
  • Sharp eye for details and meticulous
  • MS Office proficient 

 

We are committed to a safe and healthy environment for our employees & customers and will require all prospective employees to be fully vaccinated.